Department:
SOM KC Family Medicine
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Family Medicine
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Position Title:
Administrative Assistant
Job Family Group:
Professional Staff
Job Description Summary:
Assistant to an administrator (director or above), including scheduling and sending correspondence on behalf of the administrator and/or department. Prepares project and grant budgets for use in planning, policy making and program evaluation. Compiles information, prepares reports and is involved in implementing departmental policies.
Job Description:
Required Qualifications:
Education:
Bachelor's Degree preferred; experience may replace degree based on years of experience.
Work Experience:
One year of experience in an office setting
Experience in Microsoft software especially Outlook at a proficient level
Preferred Qualifications:
Skills:
Time management, strong interpersonal skills with excellent written and verbal communication skills
Strong customer service skills
Someone who takes pride in multitasking and making deadlines
Self-starter and problem-solver
Job Duties Outlined:
Prepare letters, faxes, emails; schedule online (i.e., Teams; Zoom) meetings, manage conference scheduling; ensure smooth day to day operations (computer, phone and other equipment ordering, servicing & inventory order supplies).
Assist the Program Manager with streamlining the student evaluation and grading process (collection of evaluations, grade tracking, and appropriate electronic filing of evaluations.).
Assist the Program Manager with student information sheets (photo rosters, welcome packets for preceptors, etc.).
Assists the Program Manager with updating schedule systems to ensure that students and preceptors are aware of student schedules.
As requested, scheduling project and management-related appointments for the division faculty.
Schedule division meetings and take minutes; assist with sending reminders to faculty/staff who have assignments identified during meetings.
Assist the Program Manager in developing an annual faculty community preceptor retreat.
Provide backup assistance for proctoring on an as needed basis.
Collect patient stories and provide to the assistant program director on a rotational basis.
Assist the Program Manager with ensuring appropriate enrollment for each class.
Other duties as assigned.
Required Documents:
Resume/CV
Cover Letter
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Pay Range:
$24.20 - $35.09
Minimum
$24.20
Midpoint
$29.64
Maximum
$35.09
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Administrative-Assistant_JR005649 or go to https://careers.kumc.edu/ and search for position number JR005649.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu .
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
KU is an EO/AAE. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information or protected Veteran status. http://policy.ku.edu/IOA/nondiscrimination
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