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Administrative AssistantHuman Resources Department Douglas ESD is accepting applications for an Administrative Assistant for our Human Resources department. This position works 240 days per year, 5 days per week, 8 hours per day. TO APPLY: Begin the application process here: https://www.applitrack.com/douglasesd/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=2200 Application Deadline: 05/15/2023 at 5:00 pm Starting Salary: $18.84 $24.28 (based on the 2022-23 salary schedule; the 23-24 schedule has not yet been finalized) Placement is dependent on relevant verifiable experience.JOB SUMMARY: This position will act as the administrative assistant to the department program(s) and handle all typical clerical duties, including communication, recordkeeping and representing the program in a positive manner. To accomplish these tasks, the Administrative Assistant works closely with the staff and administration of the program and the ESD.DUTIES: This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.
Full job description is attached in Applicant Tracking. Acts as administrative assistant for program director/coordinator for the strand and coordinates clerical help when assigned, including scheduling travel arrangements.Maintains awareness of department, program, district, and school calendars.Coordinates meetings, programs, or events specific to the department by communicating, arranging, and organizing all components as directed.Participates on committees or as a member of a team or attends meetings as requested. May represent the department manager at meetings in person, online or phone based.Composes and prepares pertinent correspondence, reports, minutes, and memoranda in appropriate format, applying knowledge of established departmental procedures and functions.Ability to develop marketing materials, distributes flyers and other promotional materials. Ability to design, research, write and edit newsletters.Applies knowledge of agency rules, policies, and procedures when working with internal and external customers.Manages and tracks department credit cards & travel reimbursement.Performs bookkeeping according to established account classification for department or program strands in addition to budget management, including processing and tracking purchase orders, budget account code management and cost tracking.Assists to ensure proper tracking and monitoring of grants, and contracts and, subcontracts; establish and maintain related recordkeeping and reports.Indexes and files correspondence, reports, and other materials for department or program strand.Receives and distributes mail, supplies, and other materials for department or program strand.Operates standard office equipment such as computers, printer, copier, fax machine, mail machine, scanner, etc.
Uses appropriate software efficiently and effectively to accomplish work within the department or program strand.Ability to work efficiently with attention to detail.Completes department specific projects and tasks as directed by supervisor.Completes data entry per specific job duties.Adhere to workplace expectations.Ability to work a flexible schedule and travel to and from school locations in the Douglas ESD service area. Douglas ESD has been awarded the Douglas County Working Parents Award for 2023. Background Check Conducted The Douglas Education Service Districts equity vision encompasses its organizational culture and the community we are committed to serving. We envision that across Douglas ESDs geography and programs that people are thriving.
We believe by prioritizing diversity, equity, and inclusion, we are building a stronger organization that is innovative, responsive, and in service to our current and next generation of leaders. Douglas ESD policy provides veterans and disable veterans with preference as required by law.
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