Agency : Department of Human Services
Opening Date/Time: 05/05/2023
Closing Date/Time: 05/18/2023
Salary: Anticipated Salary: $3,367 - $4,741 per month
Job Type: Salaried Full Time
County: Randolph
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 10-78-26738
Position Overview
The Division of Mental Health is seeking to hire an Office Associate for the Chester Mental Health Center located in Chester, Illinois to perform a variety of complex specialized keyboarding and clerical functions for the supervisory and professional staff. Transcribes documents which contain medical, psychiatric, psychological, and legal terminology. Maintains all patient clinical files. Maintains a database for notifying all medical/psychiatric/clinical staff of scheduled dates for psychiatric, psychological, social work and treatment plan reviews.
Job Responsibilities
Performs a variety of complex specialized keyboarding and clerical functions for the supervisory and professional staff.
Provides clerical office support as a secretary to unit administrative and professional staff through keyboarding a variety of correspondence, e.g., letters, memorandums, schedules, notices, etc., from handwritten hard copy, prerecorded or voice dictation.
Maintains all patient clinical files in accordance with the facility’s Clinical Entry Record Guidelines.
Utilizing software programs, maintains a database for notifying all medical/psychiatric/clinical staff of scheduled dates for psychiatric, psychological, social work, and treatment plan reviews.
Keyboards and distributes DMH-30 (Referrals).
Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental Development equivalent to completion of high school and two years of office experience.
- Requires ability to keyboard accurately at a rate of 45 wpm.
Conditions of Employment
- Requires the ability to utilize office equipment, including personal computers and Microsoft Office Software.
- Requires the ability to meet all agency vaccine/health-related policies and guidance.
- Requires the ability to pass the Illinois Department of Human Services background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
Work Hours: Mon-Fri, 8:30am - 4:30pm
Work Location: 1315 Lehmen Dr Chester, IL 62233-2542
Division of Mental Health
Chester Mental Health Center
Clerical Unit A
Agency Contact: DHS.HiringUnit@illinois.gov
Job Family: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 10 Weeks Paid Maternity/Paternity Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.asp
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
